VIRTUAL SCHOOL LIBRARY MEDIA CENTER
by Marjorie L. Pappas/links edited by Suzan Durnell
Marjorie L. Pappas, Ph. D., is an Associate Professor at the School Library and Information Technology Online Learning, Mansfield University of Pennsylvania. E-mail: firstname.lastname@example.org
Suzan Durnell is a Library Media Specialist at El Dorado Springs Elementary in El Dorado Springs, Missouri.
School library media specialists often post messages on LM_NET and other state listservs I monitor, requesting examples of information that I used to maintain in a management manual when I was a school library media specialist. I started my manual when I was a student in the organization and administration course we all take in library science programs and I kept it current with information gleaned from conferences, workshops, and networking with other school library media specialists. Manuals are easier to maintain today because of networking through listservs and the Internet. In thinking about the requests for information related to policies, job descriptions, cataloging, resource acquisition, etc., I decided a virtual version of this traditional paper manual might be an interesting and useful concept.
SETTING UP MY VIRTUAL MANUAL
My concept of virtual is paperless. Virtual manuals can be maintained without the challenge of adding pages and adjusting page numbers. Virtual manuals can include hyperlinks to information located on the Web. Before starting the development of my manual, I thought about who might access the manual besides the school library media specialist. Library assistants, volunteers, and, occasionally, substitutes should all be able to access this manual. Also, the library media specialist should be able to access the manual when working at home. The best way to achieve that flexibility is to post the manual on the library media center's website or on the school's network, assuming the network is Internet accessible. If a library media center website or network is not available, the concept is still feasible, but a little more challenging, because new versions would need to be loaded on separate computers. Once this decision has been made, the next step is to scan and/or key-in the existing information related to the specific library media center. Following are sections and weblinks to include.
Some policies need to be written to fit the unique needs of a specific library media center, for example, circulation policies that establish the time periods books circulate and the cost for replacing lost books. Other policies, like copyright, are based on federal legislation. Links to Web-based copyright information will be useful to supplement local policies.
- Copyright (Copyright for Kids; 2007) http://www.copyrightkids.org/
- Computer Network/Internet Use Agreement sample (Liberty, MO Public Schools; 2013) http://www.liberty.k12.mo.us/schools-facilities/technology/policies-and-plans/technology-usage-policy/liberty-public-schools-technology-agreement
- Acceptable Use Slideshow (Liberty, MO Public Schools; 2002) http://www.liberty.k12.mo.us/technology/policies/slideshow/equip1.html
- Copyright and Fair Use Guidelines for School Projects (Kathy Schrock; PDF; 2004) http://kathyschrock.net/pdf/copyright_schrock.pdf
- Copyright for Students (North Carolina Department of Public Instruction) http://www.ncwiseowl.org/zones/copyright/Students.html
- Lost/Overdue Materials Guidelines (Albuquerque Public Schools; Albuquerque, NM; PDF; 2011) http://www.aps.edu/libraries/resources-for-librarians/documents/Library%20Guidelines%20Circulation.pdf
- Lost/Overdue Materials Guidelines example (Kootenai Public Schools, Kootenai, ID; PDF; 2007) kt.lposd.org/modules/groups/homepagefiles/cms/342513/File/PDF%20documents/KT_Overdue_policy_on_newsletter_2007-8.pdf
- Recommendations for School Library Media Programs (District of Columbia Public Schools; 2012) dc.gov/DCPS/Files/downloads/ABOUT%20DCPS/Press/Final_Report_Lib_Task_Force_121012.pdf
The school library media specialist's job description should be posted, but it also would be useful to link to job descriptions for student and parent volunteers. The Web provides examples of job descriptions for this section.
EXAMPLES OF JOB DESCRIPTIONS:
- Roles and Responsibilities-School Library Media Specialist (Clayton County Georgia Public Schools; 2013) www.clayton.k12.ga.us/departments/instruction/mediaservices/handbook/schoollibrarymediaspecialist.asp
- ALA Roles and Responsibilities (American Library Association; Information Power: Building Partnerships for Learning; 1998) http://www.bcps.org/offices/lis/office/admin/roles.html
- Job Description Elementary Library Media Specialist (Pleasant Hill Public Schools; Pleasant Hill, MO) http://www.pleasanthillschools.com/Descriptions,%20Job/Library%20Media%20Specialist%20-%20Elementary%20School.pdf
- Library Media Assistant Job Description (Brentwood School District; Brentwood, MO; PDF; 2008) http://www.brentwood.k12.mo.us/hr/jobdescriptions/pdf/Elementary%20LMC%20Assistant.pdf
- Library Media Specialist Job Description (Waynesville School District; Waynesville, MO; PDF; 2003) http://waynesville.k12.mo.us/fileadmin/wps/home/District/Human_Resources/Job_Descriptions/3.08.1_Library_Media_Spec.pdf
- Suggested Interview Questions for Library Media Specialist (Humboldt Municipal Library; Humboldt, TN; adjust for public school purposes; PDF) http://www.mtas.tennessee.edu/Knowledgebase.nsf/0/66ebc3ec6743846685256cd40065114c/$FILE/Some%20Suggested%20Interview%20Questions.pdf
- Sample Library Media Specialist Interview Questions (Doug Johnson's Blue Skunk Blog; 2006) http://doug-johnson.squarespace.com/blue-skunk-blog/2006/5/9/interview-questions.html
- Library Media Assistant Responsibilities (Virginia Beach City Public Schools; Virginia Beach, VA; PDF; 2008) http://www.vbschools.com/hr/job_desc/Library%20Media%20Asst.pdf
COLLECTION DEVELOPMENT AND ACQUISITIONS
The purchase of resources and technology for the library requires access to information about producers and jobbers.
- Collection Development Policy (Arlington Elementary document; 2005) http://www.arlington.fcps.net/media/1033101/arl%20coll%20dev2.doc
- Publisher and Vendor Information (Resources for School Librarians; Linda Bertland, Philadelphia, PA)http://www.sldirectory.com/libsf/resf/vendor.html
- Library Vendors: Publishers/Booksellers/Producers/Distributors (Internet Library for Librarians) http://www.itcompany.com/inforetriever/vend_pub.htm
- Collection Development Plan (Waterville Valley Elementary School; Waterville Valley, NH; 2012) http://www.itcompany.com/inforetriever/vend_pub.htm
Examples can help school library media specialists develop the forms for use in the library media center. This is a section that can be developed over time.
EXAMPLES OF FORMS:
- Audiovisual Material Teacher Review Form (California After School Resource Center; 2011) http://www.californiaafterschool.org/articles/AudioVisual.pdf
- Templates and Resources for the School Librarian (Indiana Department of Education; 2002) http://www.carl-harvey.com/collectingthedata/
- Materials Request Form (Sunnyslope Elementary; Wanatchee, WA) http://ss.wsd.wednet.edu/staffhelp/librarymaterialsform.html
- Elementary Library Collaboration Form (Cloverleaf Elementary; Statesville, NC; link to form; 2012) http://iss.schoolwires.com/Page/16976
- Librarian Collaborative Planning Form (Iowa City School District) http://www.iowa-city.k12.ia.us/library/About/Planners/Planner-Elementary.pdf
- Library User Agreement (Hickory Elementary; Torrance, CA; 2011; library run by PTA) http://www.hickoryelementary.com/common/librarypermissionslip.pdf
- Link to Cornell University Library Disaster Response Plan (Cornell University Library; 2008) http://www.library.cornell.edu/preservation/emergencies/index.html
- ALA Disaster Preparedness Links (American Library Association; 2006) http://www.ala.org/Template.cfm?Section=libraryfactsheet&Template=/ContentManagement/ContentDisplay.cfm&ContentID=25420
- Blogging Permission Form (Mrs. Lynch's Classroom Blog; 2012) http://teacher102.edublogs.org/files/2010/04/Blogging-Permission-2012-10ybc39.pdf
FOR BLOGGING BY STUDENTS AND STAFF:
- Guidelines for Mr. Salsich's Class Blog (3rd grade; Connecticut; 2013) http://jmsalsich.edublogs.org/blog-guidelines/
- Guidelines for Mrs. Lynch's Classroom Blog (1st grade; Quebec, Canada; 2012) http://teacher102.edublogs.org/our-blog-guidelines/
- Guidelines for Huzzah! (Grade 7; Vancouver Island, British Columbia, Canada; 2012) http://huzzah.edublogs.org/commenting-guidelines/
- Blogging Guidelines--Always Learning (Kim Cofino; International School Educational Technology Facilitator; 2009) http://kimcofino.com/blog/2009/09/06/student-blogging-guidelines/
FOR DEALING WITH STUDENT PLAGIARISM:
- Plagiarism Explained for Kids (KidsHealth; 2011) http://kidshealth.org/kid/feeling/school/plagiarism.html
- Links to Plagiarism Resources (Davis Joint Unified School District; CA) http://www.djusd.k12.ca.us/harper/jboston/PlagiarismResources.htm
- Copyright and Plagiarism Resources (Kent School District; Kent, WA; 2010) http://www1.kent.k12.wa.us/ksd/it/inst_tech/StudentParentResources/copyright_plagiarism.html
- Elementary Plagiarism Brochure (Kent School District; Kent, WA; 2010) http://www1.kent.k12.wa.us/ksd/it/inst_tech/files/Plagiarism%20Brochure%20Elementary.pdf
DISTRICT PORTAL AS MANUALS
School library media services in larger school districts have developed excellent portal pages. These portals provide school library media specialists with both instructional and management resources and tools.
EXAMPLES OF PORTALS:
- Sioux Falls Schools Library Portal (Sioux Falls, SD) http://libraries.sf.k12.sd.us/
- Shorewood Elementary Library Portal (Madison, WI) http://madison.campusguides.com/shorewoodlibrary
- St. Joseph School District Portal (St. Joseph, MO) http://www.sjsd.k12.mo.us/Page/1
These virtual manuals and portals enable parents, community members, and other school library professionals to view how school library media specialists manage media centers and teach students to gather and use information. Now all we need is a portal page to the portals.